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Your back office,
fully staffed

A trained construction support team working inside your process — estimating, project administration, and finance handled end to end, so your project managers stay on the job instead of buried in paperwork.

Get a scope & price → See what's covered
60% lower operations cost

Cover the same seats for roughly 60% less

A fully loaded in-house estimator runs about $115,000–$195,000 a year before you add project admin and finance headcount. A BuilderSolve support team covers the same scope for roughly 60% less.

  • No recruiting or ramp-up. Trained construction staff from week one.
  • No benefits, payroll tax, or seat overhead. One predictable monthly cost.
  • Scales with your pipeline. Add capacity for a busy quarter, pull it back after.

Range reflects published industry benchmarks for outsourced construction estimating and fully loaded in-house estimator salaries. Your number depends on scope, volume, and project mix — we'll quote yours before you commit.

Contracts & Document Control

  • Contracts prepped, sent and chased to signature
  • Signature tracking start to finish — in your e-sign tool, not ours
  • Field-ready project binders
In the software: File management →

Project Coordination & Administration

  • Project records, always current
  • Action items tracked to done
  • RFI & submittal logs maintained
  • Daily follow-up with architects, subs, vendors
  • Meeting agendas, minutes, action tracking
  • Photos & daily logs, organized
In the software: Job management →

Lookahead & Material Readiness

From master schedule to job-site ready.

  • 3-week lookaheads tied to the master schedule
  • Materials, drawings, submittals, RFIs — tracked together
  • Readiness checks before work starts
  • Nothing missing on day one
In the software: Purchase orders →

Daily Project Pulse

Nothing slips through the cracks.

  • Open RFIs & submittals
  • Pending permits & inspections
  • Incoming material deliveries
  • Sub & vendor confirmations
  • Owner decisions & selections
  • Signatures & schedule risks — flagged daily
In the software: Daily logs →

Change Order Management

  • Change events caught before they cost you
  • Pricing & documentation, prepped fast
  • Approvals fast-tracked with owners
In the software: Change orders →
FAQ

Questions contractors ask us first

It is priced on scope rather than headcount. The comparison most contractors use is the fully loaded cost of an in-house estimator, which runs roughly $115,000 to $195,000 a year before you add project administration and finance staff. A BuilderSolve support team covers that same scope for around 60% less. We quote your exact number before you commit.

You get a trained construction team instead of one person. There is no recruiting cycle, no ramp-up, and no benefits, payroll tax or seat overhead. Capacity flexes with your bid volume, so a busy quarter does not require a permanent hire and a slow one does not leave a salary idle.

Most teams start with whichever function is consuming their project managers. Estimating is the common first handoff for contractors missing bids for lack of time; project administration is the usual choice when documents, RFIs and submittal logs are falling behind. You can add the other areas later.

Three areas. Estimation covers drawing review, quantity takeoffs, bid leveling, RFI coordination, budgets and schedules. Operations and admin support covers contracts, document control, project coordination, 3-week lookaheads, material readiness, daily project tracking and closeout. Finance covers change orders, invoice coding in QuickBooks, AR/AP, progress invoicing and weekly budget vs. actual reporting.

Yes. BuilderSolve encrypts your data in transit and at rest, runs automated backups, and targets 99.9% uptime. Data is hosted on enterprise-grade infrastructure with role-based access controls, so your support team sees only the projects and records you grant them.

Get started

See what your back office would cost

Tell us what you need covered. We'll come back with a scope and a monthly number — no obligation, no long-form questionnaire.

  • A reply within one business day. A real scope, not a brochure.
  • Start with one area. Most teams hand off estimating or project admin first, then expand.
  • Month to month. Scale up for a busy quarter, scale back after.

“Our PM was spending two days a week chasing submittals and signatures. That work still gets done — he just isn't the one doing it any more.”

General contractor, 14-person team

Request your scope & price

What do you need covered?

We'll only use this to prepare your quote. No newsletter, no reselling.

Hand off the paperwork.
Keep building.

Tell us which roles are eating your team's week and we'll show you what a BuilderSolve support team would cover — and what it would cost.

Talk to our team → Explore the software